Archive for March, 2010

Uniform System of Accounts – Electric Program (2009)

Subject: LostDocs Submission Form
From: “FDLP Webmaster” <[email protected]>
Date: Tue, March 2, 2010 6:24 pm
To: “Current Michael D”
Priority: Normal
Options:  
 

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
   
Contact Information
Name: Michael Current
Depository Library Number: 0666a
Phone:  
E-mail:  
   
Fugitive Document Information
Publication Title: Uniform System of Accounts – Electric Program (2009)
Format: online
Other (please describe):  
SuDoc Number: A 68.3
Item Number: 0116
Sub/Series Title:  
URL: http://www.usda.gov/rus/electric/pubs/1767b-1.pdf
Surrogate Information: No file was uploaded

 

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Index to USDA Home and Garden Bulletins

To:
Subject: LostDocs Submission Form
From: [email protected]
Date: Wed, 17 Mar 2010 10:34:26 -0400

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
   
Contact Information
Name: John Stevenson
Depository Library Number: 0087
Phone:  
E-mail:  
   
Fugitive Document Information
Publication Title: Index to USDA Home and Garden Bulletins
Format: online
Other (please describe): Online index to the long-running series: \”A 1.77:\”,\”Home and Garden Bulletins (P) (EL)\”,\”0011\” The index includes links to some digitized content.
SuDoc Number: A 1.77:
Item Number: 0011
Sub/Series Title:  
URL: http://www.nal.usda.gov/ref/USDApubs/hgb.htm
Surrogate Information: No file was uploaded

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REA Specification for Quality Control and Inspection of Timber Products

Subject: LostDocs Submission Form
From: “FDLP Webmaster” <[email protected]>
Date: Tue, March 2, 2010 6:11 pm
To: “Current Michael D”
Priority: Normal
   
 

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
   
Contact Information
Name: Michael Current
Depository Library Number: 0666a
Phone:  
E-mail:  
   
Fugitive Document Information
Publication Title: REA Specification for Quality Control and Inspection of Timber Products
Format: online
Other (please describe):  
SuDoc Number: A 68.3
Item Number: 0116
Sub/Series Title:  
URL: http://www.usda.gov/rus/electric/pubs/a/1728h702.pdf
Surrogate Information: No file was uploaded

Editor’s Note (9/30/2011): A record matching this item was created in the Catalog of Government Publications on June 22, 2010, 112 days after this report was made to GPO.

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Fire management and invasive plants

To:
Subject: LostDocs Submission Form
From: [email protected]
Date: Thu, 18 Mar 2010 13:43:45 -0400

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: John Stevenson
Depository Library Number: 0087
Phone:
E-mail:
Fugitive Document Information
Publication Title: Fire management and invasive plants : a handbook
Format: online
Other (please describe): Online version of handbook described in OCLC record #320266025.
SuDoc Number: I 49.6/2:F 51/2
Item Number: 0612-F (online)
Sub/Series Title:
URL: http://www.fws.gov/invasives/pdfs/USFWS_FireMgtAndInvasivesPlants_A_Handbook.pdf
Surrogate Information: No file was uploaded

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One way to verify non-distribution of docs

John Stevenson recently left a comment here on the Lost Docs blog that seems to provide a straightforward way of deducing whether GPO intends to distribute a document acquired by their acquisitions dept to Federal Depository Libraries. We thought his comment deserved wider exposure:

——————————————————————————————-

The presence of a title with a SuDocs classification number in CGP doesn’t mean that it will be distributed to FDLP libraries, so the “False Positive” category may need some tweaking to make sure we’re all on the same page.

As I understand it, GPO now produces brief, format-specific CGP records for titles it’s working with. These constitute acquisition records and titles which are accepted into the program receive full cataloging at a later point in time. This process allows people outside GPO to see that’s in the hopper to be cataloged and the titles that will not be distributed. It’s a wonderful tool which allows librarians to preview titles and make acquisitions decisions for their own libraries without the need to ask GPO.

When people see records with SuDocs classification numbers, the titles have undergone Acquisitions review and the FDLP decision is recorded in the record. When their decision is to distribute a title, the record receives an item number recorded in field 074. These records will be replaced with full cataloging later on. Titles which will not be distributed have that decision recorded in field 500 notes.  The records for non-distributed titles are essentially place holders and will not be upgraded by GPO staff as they do not represent titles in the program.

There are cases where GPO Acquisitions staff recorded the classification of a title which will not be distributed in tangible format but have no record for the online version. If an online version became available after their decision, it’s hoped that the online version might be accepted into the FDLP as a fugitive with the same SuDocs classification number as assigned by GPO staff when they reviewed the non-distributed print edition.

The presence of brief records created by FDLP Acquisitions staff is really very helpful. Electronic resource records displaying URLs instead of PURLs are essentially future “New Electronic Titles”.

We will try to keep these guidelines in mind as we evaluate future reports we receive.

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Agingstats.gov

Editor’s Note: Here is another example of report plus response that we received recently:

-----Original Message-----
From: GPO Help [mailto:[email protected]]
Sent: Tuesday, March 02, 2010 1:01 PM
To: Amata, Ben
Subject: fugitive database: agingstats.gov [Incident: 100225-000115]

Recently you requested personal assistance from our on-line support
center. Below is a summary of your request and our response.

If this issue is not resolved to your satisfaction, you may reopen it
within the next 7 days.

Thank you for allowing us to be of service to you.

You can also update your question online at the GPO Help by clicking
on the following link or by pasting it into your Web browser.
http://gpo.custhelp.com/cgi-bin/gpo.cfg/php/enduser/[email protected]&p_next_page=myq_upd.php&p_iid=248679&p_created=1267136416

Subject
---------------------------------------------------------------
fugitive database: agingstats.gov

Discussion Thread
---------------------------------------------------------------
Response (Wanda Richardson) - 03/02/2010 04:00 PM
Hello Ben,

"Agingstats.gov" is a great source of information.  I have passed this
information on to the catalogers to see how this could be put in the FDLP
program.  the main source "Older Americans 2008: Key Indicators of
Well-Being" is a serial and will be brought in FDLP program.  Thank you
for bringing to our attention. Thank you for using askGPO and for your
continued support of the Federal Depository Library Program.  If you need
additional assistance, please feel free to contact us again.  

Thanks

Wanda Richardson
Contract Acquisitions Specialist
Library Services and Content Management
U.S. Government Printing Office
North Capitol & H Sts. NW
Washington, DC 20401

Customer (Ben Amata) - 02/25/2010 05:20 PM
I don't find that agingstats.gov a portal for agency data on aging has
been cataloged.  while technically not a publication, i believe it could
be very useful.

Should GPO catalog and distribute to FDLPs?

Question Reference #100225-000115
---------------------------------------------------------------
 Category Level 1: Federal Depository Libraries
 Category Level 2: Fugitive publications/LostDocs
     Date Created: 02/25/2010 05:20 PM
     Last Updated: 03/02/2010 04:00 PM
           Status: Solved
     Phone Number:
     DEPLIBNUMBER: 0055A

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Methods for chemical analysis of water and wastes

To:
Subject: LostDocs Submission Form
From: [email protected]
Date: Thu, 4 Mar 2010 15:17:08 -0500

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
   
Contact Information
Name: John Stevenson
Depository Library Number: 0087
Phone:  
E-mail:  
   
Fugitive Document Information
Publication Title: Methods for chemical analysis of water and wastes.
Format: online
Other (please describe): Like the microfiche edition described by OCLC record #10084082 but conveniently available online in tiff and PDF formats, this publication is still being used by university students. Available in a choice of 16.12 MB PDF file or a Tiff version at http://nepis.epa.gov/Exe/ZyPURL.cgi?Dockey=30000Q10.txt
SuDoc Number: EP 1.23/5:600/4-79-020
Item Number: 0431-I-24
Sub/Series Title:  
URL: http://nepis.epa.gov/Adobe/PDF/30000Q10.PDF
Surrogate Information: No file was uploaded

Editor’s Note (9/30/2011): A record matching this item was created in the Catalog of Government Publications on May 3, 2010, 60 days after this report was made to GPO.

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Guide for Preventing and Responding to School Violence, 2nd edition

From: FDLP Webmaster [/src/[email protected]]
Sent: Monday, February 22, 2010 1:06 PM
To:
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
   
Contact Information
Name: Laurie Aycock
Depository Library Number: 0121
Phone:  
E-mail:  
   
Fugitive Document Information
Publication Title: Guide for Preventing and Responding to School Violence, 2nd edition
Format: online
Other (please describe):  
SuDoc Number:  
Item Number:  
Sub/Series Title:  
URL: http://www.ojp.usdoj.gov/BJA/pdf/IACP_School_Violence.pdf
Surrogate Information: No file was uploaded

Editor’s Note (9/30/2011): The report above is for the 2009 electronic (online) edition. A record matching this item was created in the Catalog of Government Publications on March 15, 2010, 23 days after this report was made to GPO.

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North Korea : a country study

From: FDLP Webmaster [/src/[email protected]]
Sent: Friday, March 05, 2010 3:33 PM
To: Klockenga, Gary
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: Gary Klockenga
Depository Library Number: 0066
Phone:
E-mail:
Fugitive Document Information
Publication Title: North Korea : a country study
Format: paper
Other (please describe): For sale by GPO: s/n: 030-000-00298-9; Note: List of Classes says this item is E only but I thought paper copies would be distributed when available.
SuDoc Number: LC 1.60:
Item Number: 0786-A-18
Sub/Series Title:
URL: http://
Surrogate Information: No file was uploaded

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Bureau of Justice Statistics Reports

Editor’s Note: This is something a little different. This is a report of a completed lost docs transaction. Thought it would be nice to post the whole exchange since it was sent to us.

-----Original Message-----
From: GPO Help [mailto:[email protected]]
Sent: Wednesday, February 24, 2010 2:16 PM
To: Leighton, H V
Subject: Fugitive BJS documents [Incident: 100223-000041]
Recently you requested personal assistance from our on-line support center. Below is a summary of your request and our response. If this issue is not resolved to your satisfaction, you may reopen it within the next 7 days. Thank you for allowing us to be of service to you. You can also update your question online at the GPO Help by clicking on the following link or by pasting it into your Web browser.
Discussion Thread ------- Response (Wanda Richardson) - 02/24/2010 03:16 PM Hello Vernon Leighton, Thank you for inquiring about "Bureau of Justice Statistics Reports" we are processing these publications for the FDLP program as EL only. Thank you for bringing to our attention. Thank you for using askGPO and for your continued support of the Federal Depository Library Program. If you need additional assistance, please feel free to contact us again. Wanda Richardson Contract Acquisitions Specialist Library Services and Content Management U.S. Government Printing Office North Capitol & H Sts. NW Washington, DC 20401
Customer (Vernon Leighton) - 02/23/2010 09:51 AM 

Hi GPO, I saw in the New York Review of Books a discussion of several Bureau of
Justice Statistics reports on sexual victimization in corrections facilities.
I cannot find any of them in CGP or in DD2's shipping list database of items
distributed to depositories. Please consider tracking these down and including
them in the depository program.
Vernon Leighton Sexual Victimization in Juvenile Facilities Reported by Youth, 2008-09
by Allen J. Beck, Paige M. Harrison, and Paul Guerino Bureau of Justice Statistics, 49 pp. (2010)
http://bjs.ojp.usdoj.gov/content/pub/pdf/svjfry09.pdf
Sexual Victimization in Local Jails Reported by Inmates, 2007 by Allen J. Beck
and Paige M. Harrison Bureau of Justice Statistics, 43 pp. (2008)
http://bjs.ojp.usdoj.gov/content/pub/pdf/svljri07.pdf
Question Reference #100223-000041 ----------
Category Level 1: Federal Depository Libraries
Category Level 2: Fugitive publications/LostDocs
Date Created: 02/23/2010 09:51 AM
Last Updated: 02/24/2010 03:16 PM
Status: Solved
Phone Number:
DEPLIBNUMBER: 0298A
[---001:002401:27086---]
Editor's Note (10/3/2011): A record for the electronic (online) version of Sexual Victimization in Juvenile Facilities Reported by Youth, 2008-09 
was created in the CGP on August 31, 2010, 191 days after this report was made to GPO. No record has yet been created for Sexual Victimization in 
Local Jails Reported by Inmates, 2007. We will mark it "fugitive" and "pending". 

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