Lost Docs Blog

Collecting fugitive government documents

Archive for category False Positive

North Korea : a country study

Mar 8

Posted by dcornwall in Explanation Needed, False Positive | No Comments

From: FDLP Webmaster [/src/compose.php?send_to=donotreply@fdlp.gov]
Sent: Friday, March 05, 2010 3:33 PM
To: Klockenga, Gary
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: Gary Klockenga
Depository Library Number: 0066
Phone:
E-mail:
Fugitive Document Information
Publication Title: North Korea : a country study
Format: paper
Other (please describe): For sale by GPO: s/n: 030-000-00298-9; Note: List of Classes says this item is E only but I thought paper copies would be distributed when available.
SuDoc Number: LC 1.60:
Item Number: 0786-A-18
Sub/Series Title:
URL: http://
Surrogate Information: No file was uploaded

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Progress Toward Security and Stability in Afghanistan

Feb 27

Posted by dcornwall in False Positive | No Comments

From: FDLP Webmaster [/src/compose.php?send_to=donotreply@fdlp.gov]
Sent: Friday, January 08, 2010 10:14 AM
To: Sharon Partridge
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: Sharon Partridge
Depository Library Number: 0072A
Phone:
E-mail:
Fugitive Document Information
Publication Title: Progress Toward Security and Stability in Afghanistan
Format: online
Other (please describe):
SuDoc Number: D
Item Number:
Sub/Series Title:
URL: http://www.defense.gov/pubs/OCTOBER_1230_FINAL.pdf
Surrogate Information: No file was uploaded

A record matching this title was created in the Catalog of Government Publications on February 19, 2009.

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Amber advocate

Feb 23

Posted by dcornwall in False Positive | No Comments

From: FDLP Webmaster [/src/compose.php?send_to=donotreply@fdlp.gov]
Sent: Saturday, February 20, 2010 10:15 AM
To: Klockenga, Gary
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: Gary Klockenga
Depository Library Number: 0066
Phone:
E-mail:
Fugitive Document Information
Publication Title: Amber advocate
Format: online
Other (please describe):
SuDoc Number:
Item Number:
Sub/Series Title:
URL: http://www.ncjrs.gov/missingkids/amberalert.html
Surrogate Information: No file was uploaded

Editor’s Note: An item matching this record was created in the Catalog of Government Publications on May 28, 2009.

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Better coordination of transportation and housing programs

Feb 10

Posted by dcornwall in Explanation Needed, False Positive | No Comments

To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Mon, 8 Feb 2010 13:35:17 -0500

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
   
Contact Information
Name: John Stevenson
Depository Library Number: 0087
Phone:  
E-mail:  
   
Fugitive Document Information
Publication Title: Better coordination of transportation and housing programs : to promote affordable housing near transit
Format: online
Other (please describe): Online version of printed title lacking item number in CGP SYS=000626693 which apparently won\’t be distributed to FDLP libraries.
SuDoc Number: TD 7.2:H 81
Item Number: 0982-H-02
Sub/Series Title:  
URL: http://www.fta.dot.gov/documents/FTA-HUD_Action_Plan_–__Report_to_Congress_2008.pdf
Surrogate Information: No file was uploaded

Editor’s Note: This entry is good fodder for a discussion of what exactly is a fugitive document. Normally we’d call this a false positive because 1) an item for the electronic record exists in the Catalog of Government Publications (CGP) and 2) Under most circumstances we don’t know whether a physical copy was produced and 3) An entry in the CGP is usually our only way of knowing whether GPO has heard of a given item.

In this instance, a corresponding record for the print item sans an item number makes it appear that GPO did acquire at least one print copy but for whatever reason did not distribute to regionals and selecting libraries. As this item was produced tangibly and appears to be solidly in the scope of the FDLP, this seems odd. Additionally, the published date is August 2008 and the date in the 008 field of the tangible record is October 2008, so it seems unlikely the title had gone out of print at the time GPO acquired it.

We at FGI don’t insist that GPO distribute a tangible item when that item is solely available in an online format, but when a tangible item is available and fits the program, it should be distributed.  GPO’s policy on dissemination, SOD 301, states (emphasis mine), “When the product is available both online and in a tangible format, GPO will disseminate the online version to depository libraries. Tangible versions will be offered as well, budget permitting.” Hopefully this means that most of the time the budget will permit this. If an item wasn’t distributed for budget reasons, GPO should note this in the print record.

To reflect the ambiguity this report represents, we’re going to tag it as a “false positive” in honor of the preexisting print and online records and  “explanation needed” to reflect the fact that it’s not obvious why this report was not distributed in paper format.

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National CARES Mentoring Movement : Mentoring & Literacy Guide

Feb 9

Posted by dcornwall in Explanation Needed, False Positive | No Comments

To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Mon, 8 Feb 2010 16:36:26 -0500

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
   
Contact Information
Name: John Stevenson
Depository Library Number: 0087
Phone:  
E-mail:  
   
Fugitive Document Information
Publication Title: National CARES Mentoring Movement : Mentoring & Literacy Guide
Format: online
Other (please describe): Link labeled: ESSENCE CARES Mentoring & Literacy Guide; paper copy not distributed to depository libraries per CGP record.
SuDoc Number: Y 3 L 71:8 M 52
Item Number: 1089-V
Sub/Series Title:  
URL: http://www.nifl.gov/publications/pdf/mentorguide.pdf
Surrogate Information: No file was uploaded

Editor’s Note: This entry is good fodder for a discussion of what exactly is a fugitive document. Normally we’d call this a false positive because 1) an item for the electronic record exists in the Catalog of Government Publications (CGP) and 2) Under most circumstances we don’t know whether a physical copy was produced and 3) An entry in the CGP is usually our only way of knowing whether GPO has heard of a given item.

In this instance, a corresponding record for the print item sans an item number makes it appear that GPO did acquire at least one print copy but for whatever reason did not distribute to regionals and selecting libraries. As this item was produced tangibly and appears to be solidly in the scope of the FDLP, this seems odd. Additionally, the published date is 2008 and the date in the 008 field of the tangible record is December 2008, so it seems unlikely the title had gone out of print at the time GPO acquired it.

We at FGI don’t insist that GPO distribute a tangible item when that item is solely available in an online format, but when a tangible item is available and fits the program, it should be distributed.  GPO’s policy on dissemination, SOD 301, states (emphasis mine), “When the product is available both online and in a tangible format, GPO will disseminate the online version to depository libraries. Tangible versions will be offered as well, budget permitting.” Hopefully this means that most of the time the budget will permit this. If an item wasn’t distributed for budget reasons, GPO should note this in the print record.

To reflect the ambiguity this report represents, we’re going to tag it as a “false positive” in honor of the preexisting print and online records and  “explanation needed” to reflect the fact that it’s not obvious why this report was not distributed in paper format.

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Check fraud : a guide to avoiding losses

Feb 2

Posted by dcornwall in False Positive | No Comments

To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Fri, 29 Jan 2010 16:19:39 -0500

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: John Stevenson
Depository Library Number: 0087
Phone:
E-mail:
Fugitive Document Information
Publication Title: Check fraud : a guide to avoiding losses.
Format: Nothing Selected
Other (please describe): This February 1999 supersedes the September 1996 edition. That edition was classed T 12.2:97029278 and described on OCLC record #36977083, and is apparently no longer available online.
SuDoc Number: T 12.2:C 41
Item Number: 0947
Sub/Series Title:
URL: http://www..occ.treas.gov/chckfrd/chckfrd.pdf
Surrogate Information: No file was uploaded

Editor’s Note: A record matching this item was created in that Catalog of Government Publications on February 13, 2004.

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Parents in Prison and Their Minor Children

Feb 1

Posted by dcornwall in Explanation Needed, False Positive | No Comments

To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Mon, 1 Feb 2010 11:26:19 -0500

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
   
Contact Information
Name: John Stevenson
Depository Library Number: 0087
Phone:  
E-mail:  
   
Fugitive Document Information
Publication Title: Parents in Prison and Their Minor Children: Bureau of Justice statistics, special report.
Format: online
Other (please describe): \”Revised 1/8/09\” this PDF apparently replaces the undistributed report described in CGP record SYS=000643308.
SuDoc Number: J 29.13:P 21/2009
Item Number:  
Sub/Series Title:  
URL: http://bjs.ojp.usdoj.gov/content/pub/pdf/pptmc.pdf
Surrogate Information: No file was uploaded

Editor’s Note: This entry is good fodder for a discussion of what exactly is a fugitive document. Normally we’d call this a false positive because 1) an item for the electronic record exists in the Catalog of Government Publications (CGP) and 2) Under most circumstances we don’t know whether a physical copy was produced and 3) An entry in the CGP is usually our only way of knowing whether GPO has heard of a given item.

In this instance, a corresponding record for the print item sans an item number makes it appear that GPO did acquire at least one print copy but for whatever reason did not distribute to regionals and selecting libraries. As this item was produced tangibly and appears to be solidly in the scope of the FDLP, this seems odd. Additionally, the published date is August 2008 and the date in the 008 field of the tangible record is late July 2008, so it seems unlikely the title had gone out of print at the time GPO acquired it.

We at FGI don’t insist that GPO distribute a tangible item when that item is solely available in an online format, but when a tangible item is available and fits the program, it should be distributed.  GPO’s policy on dissemination, SOD 301, states (emphasis mine), “When the product is available both online and in a tangible format, GPO will disseminate the online version to depository libraries. Tangible versions will be offered as well, budget permitting.” Hopefully this means that most of the time the budget will permit this. If an item wasn’t distributed for budget reasons, GPO should note this in the print record.

To reflect the ambiguity this report represents, we’re going to tag it as a “false positive” in honor of the preexisting print and online records and  “explanation needed” to reflect the fact that it’s not obvious why this report was not distributed in paper format.

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Assigned Protection Factors for the Revised Respiratory Protection Standard. 2009

Jan 27

Posted by dcornwall in False Positive | No Comments

From: FDLP Webmaster <donotreply@fdlp.gov>
To:
Sent: Fri, December 4, 2009 6:09:59 PM
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: Vicki Tate
Depository Library Number: 0007B
Phone:
E-mail:
Fugitive Document Information
Publication Title: Assigned Protection Factors for the Revised Respiratory Protection Standard. 2009 (No OCLC rec.)
Format: online, paper
Other (please describe): Occupational Safety and Health Administration
SuDoc Number: L 35.2:
Item Number: 0765
Sub/Series Title: OSHA 3352-02
URL: http://www.osha.gov/Publications/3352-APF-respirators.pdf OR http://www.osha.gov/Publications/3352-APF-respirators.html
Surrogate Information: No file was uploaded

Editor’s Note: A pre-existing record for this item was created in the Catalog of Government Publications on August 19, 2009, before this report was made. We class this as a false positive.

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catalyst for change : LSTA Grants to States program activities and the transformation of library services to the publi

Jan 24

Posted by dcornwall in False Positive | No Comments

To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Wed, 20 Jan 2010 10:02:29 -0500

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: John Stevenson
Depository Library Number: 0087
Phone:
E-mail:
Fugitive Document Information
Publication Title: A catalyst for change : LSTA Grants to States program activities and the transformation of library services to the public
Format: online
Other (please describe): Online version of paper title in the FDLP. This version ends on page 139, not page 140.
SuDoc Number: NF 4.2:C 28
Item Number: 0290-N-01
Sub/Series Title:
URL: http://www.imls.gov/pdf/CatalystForChange.pdf
Surrogate Information: No file was uploaded

Editor’s Note: A preexisting record matching this item was created in the Catalog of Government Publications on September 23, 2009.

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Yellowstone Science

Jan 20

Posted by dcornwall in False Positive | No Comments

To:
Sent: Saturday, July 12, 2008 3:52 PM
Subject: COPY: LostDocs Submission
This is a confirmation of your form submission at: http://www.fdlp.gov
Your Name:
Depository Library #:
Your Library Name:
Your Phone Number:
Your Email Address:
Publication Title Yellowstone Science [periodical] v. 1 (1992) – present (ocm74171302–thought the cat rec only has it back to 1993, v. 1, no.2, it is available back to 1992)
Online Online
Paper Paper
CD-ROM N/A
Other N/A
If other, please describe: Though it is published by the Yellowstone Association for Natural Science, History and Education, it is available on the National Park Service web site.
SuDocs Classification Number:
Item Number:
Sub/Series Title:
URL: http://www.nps.gov/yell/planyourvisit/yellsciweb.htm
ipaddress 69.85.217.190

Editor’s Note: We are calling this a false positive because the reporter notes that this journal is not published by a government agency although it is available on a government web site.

This is an example of a publication that while it is out of scope for either the Federal Depository Library Program or the National Bibliography, would be of interest to Federal Depository Libraries with strong science collections.

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