To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Thu, 18 Mar 2010 13:43:45 -0400

John Stevenson recently left a comment here on the Lost Docs blog that seems to provide a straightforward way of deducing whether GPO intends to distribute a document acquired by their acquisitions dept to Federal Depository Libraries. We thought his comment deserved wider exposure:

——————————————————————————————-

The presence of a title with a SuDocs classification number in CGP doesn’t mean that it will be distributed to FDLP libraries, so the “False Positive” category may need some tweaking to make sure we’re all on the same page.

As I understand it, GPO now produces brief, format-specific CGP records for titles it’s working with. These constitute acquisition records and titles which are accepted into the program receive full cataloging at a later point in time. This process allows people outside GPO to see that’s in the hopper to be cataloged and the titles that will not be distributed. It’s a wonderful tool which allows librarians to preview titles and make acquisitions decisions for their own libraries without the need to ask GPO.

When people see records with SuDocs classification numbers, the titles have undergone Acquisitions review and the FDLP decision is recorded in the record. When their decision is to distribute a title, the record receives an item number recorded in field 074. These records will be replaced with full cataloging later on. Titles which will not be distributed have that decision recorded in field 500 notes.  The records for non-distributed titles are essentially place holders and will not be upgraded by GPO staff as they do not represent titles in the program.

There are cases where GPO Acquisitions staff recorded the classification of a title which will not be distributed in tangible format but have no record for the online version. If an online version became available after their decision, it’s hoped that the online version might be accepted into the FDLP as a fugitive with the same SuDocs classification number as assigned by GPO staff when they reviewed the non-distributed print edition.

The presence of brief records created by FDLP Acquisitions staff is really very helpful. Electronic resource records displaying URLs instead of PURLs are essentially future “New Electronic Titles”.

We will try to keep these guidelines in mind as we evaluate future reports we receive.

Editor’s Note: Here is another example of report plus response that we received recently:

-----Original Message-----
From: GPO Help [mailto:gpoaccess@gpo.gov]
Sent: Tuesday, March 02, 2010 1:01 PM
To: Amata, Ben
Subject: fugitive database: agingstats.gov [Incident: 100225-000115]

Recently you requested personal assistance from our on-line support
center. Below is a summary of your request and our response.

If this issue is not resolved to your satisfaction, you may reopen it
within the next 7 days.

Thank you for allowing us to be of service to you.

You can also update your question online at the GPO Help by clicking
on the following link or by pasting it into your Web browser.
http://gpo.custhelp.com/cgi-bin/gpo.cfg/php/enduser/acct_login.php?p_userid=bamata@csus.edu&p_next_page=myq_upd.php&p_iid=248679&p_created=1267136416

Subject
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fugitive database: agingstats.gov

Discussion Thread
---------------------------------------------------------------
Response (Wanda Richardson) - 03/02/2010 04:00 PM
Hello Ben,

"Agingstats.gov" is a great source of information.  I have passed this
information on to the catalogers to see how this could be put in the FDLP
program.  the main source "Older Americans 2008: Key Indicators of
Well-Being" is a serial and will be brought in FDLP program.  Thank you
for bringing to our attention. Thank you for using askGPO and for your
continued support of the Federal Depository Library Program.  If you need
additional assistance, please feel free to contact us again.  

Thanks

Wanda Richardson
Contract Acquisitions Specialist
Library Services and Content Management
U.S. Government Printing Office
North Capitol & H Sts. NW
Washington, DC 20401

Customer (Ben Amata) - 02/25/2010 05:20 PM
I don't find that agingstats.gov a portal for agency data on aging has
been cataloged.  while technically not a publication, i believe it could
be very useful.

Should GPO catalog and distribute to FDLPs?

Question Reference #100225-000115
---------------------------------------------------------------
 Category Level 1: Federal Depository Libraries
 Category Level 2: Fugitive publications/LostDocs
     Date Created: 02/25/2010 05:20 PM
     Last Updated: 03/02/2010 04:00 PM
           Status: Solved
     Phone Number:
     DEPLIBNUMBER: 0055A

To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Thu, 4 Mar 2010 15:17:08 -0500

From: FDLP Webmaster [/src/compose.php?send_to=donotreply@fdlp.gov]
Sent: Monday, February 22, 2010 1:06 PM
To:
Subject: LostDocs Submission Form

From: FDLP Webmaster [/src/compose.php?send_to=donotreply@fdlp.gov]
Sent: Friday, March 05, 2010 3:33 PM
To: Klockenga, Gary
Subject: LostDocs Submission Form

Editor’s Note: This is something a little different. This is a report of a completed lost docs transaction. Thought it would be nice to post the whole exchange since it was sent to us.

-----Original Message-----
From: GPO Help [mailto:gpoaccess@gpo.gov]
Sent: Wednesday, February 24, 2010 2:16 PM
To: Leighton, H V
Subject: Fugitive BJS documents [Incident: 100223-000041]

Recently you requested personal assistance from our on-line support
center. Below is a summary of your request and our response.

If this issue is not resolved to your satisfaction, you may reopen it
within the next 7 days.

Thank you for allowing us to be of service to you.

You can also update your question online at the GPO Help by clicking
on the following link or by pasting it into your Web browser.
http://gpo.custhelp.com/cgi-bin/gpo.cfg/php/enduser/acct_login.php?p_userid=vleighton@winona.edu&p_next_page=myq_upd.php&p_iid=248308&p_created=1266936714

Subject
---------------------------------------------------------------
Fugitive BJS documents

Discussion Thread
---------------------------------------------------------------
Response (Wanda Richardson) - 02/24/2010 03:16 PM
Hello Vernon Leighton,

Thank you for inquiring about "Bureau of Justice Statistics Reports" we
are processing these publications for the FDLP program as EL only.  Thank
you for bringing to our attention.  Thank you for using askGPO and for
your continued support of the Federal Depository Library Program.  If you
need additional assistance, please feel free to contact us again.

Wanda Richardson
Contract Acquisitions Specialist
Library Services and Content Management
U.S. Government Printing Office
North Capitol & H Sts. NW
Washington, DC 20401

Customer (Vernon Leighton) - 02/23/2010 09:51 AM
Hi GPO,

  I saw in the New York Review of Books a discussion of several Bureau of
Justice Statistics reports on sexual victimization in corrections
facilities. I cannot find any of them in CGP or in DD2's shipping list
database of items distributed to depositories. Please consider tracking
these down and including them in the depository program.

Vernon Leighton

Sexual Victimization in Juvenile Facilities Reported by Youth, 2008-09
by Allen J. Beck, Paige M. Harrison, and Paul Guerino
Bureau of Justice Statistics, 49 pp. (2010)
http://bjs.ojp.usdoj.gov/content/pub/pdf/svjfry09.pdf

Sexual Victimization in Local Jails Reported by Inmates, 2007
by Allen J. Beck and Paige M. Harrison
Bureau of Justice Statistics, 43 pp. (2008)
http://bjs.ojp.usdoj.gov/content/pub/pdf/svljri07.pdf

Question Reference #100223-000041
---------------------------------------------------------------
 Category Level 1: Federal Depository Libraries
 Category Level 2: Fugitive publications/LostDocs
     Date Created: 02/23/2010 09:51 AM
     Last Updated: 02/24/2010 03:16 PM
           Status: Solved
     Phone Number:
     DEPLIBNUMBER: 0298A

[---001:002401:27086---]

From: FDLP Webmaster [mailto:donotreply@fdlp.gov]
Sent: Saturday, February 27, 2010 3:24 PM
To: Klockenga, Gary
Subject: LostDocs Submission Form