Lost Docs Blog

Collecting fugitive government documents

Posts Tagged DOJ

Guide for Preventing and Responding to School Violence, 2nd edition

Mar 9

Posted by dcornwall in Fugitive Document | No Comments

From: FDLP Webmaster [/src/compose.php?send_to=donotreply@fdlp.gov]
Sent: Monday, February 22, 2010 1:06 PM
To:
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: Laurie Aycock
Depository Library Number: 0121
Phone:
E-mail:
Fugitive Document Information
Publication Title: Guide for Preventing and Responding to School Violence, 2nd edition
Format: online
Other (please describe):
SuDoc Number:
Item Number:
Sub/Series Title:
URL: http://www.ojp.usdoj.gov/BJA/pdf/IACP_School_Violence.pdf
Surrogate Information: No file was uploaded

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Bureau of Justice Statistics Reports

Mar 7

Posted by dcornwall in Found | No Comments

Editor’s Note: This is something a little different. This is a report of a completed lost docs transaction. Thought it would be nice to post the whole exchange since it was sent to us.

-----Original Message-----
From: GPO Help [mailto:gpoaccess@gpo.gov]
Sent: Wednesday, February 24, 2010 2:16 PM
To: Leighton, H V
Subject: Fugitive BJS documents [Incident: 100223-000041]

Recently you requested personal assistance from our on-line support
center. Below is a summary of your request and our response.

If this issue is not resolved to your satisfaction, you may reopen it
within the next 7 days.

Thank you for allowing us to be of service to you.

You can also update your question online at the GPO Help by clicking
on the following link or by pasting it into your Web browser.
http://gpo.custhelp.com/cgi-bin/gpo.cfg/php/enduser/acct_login.php?p_userid=vleighton@winona.edu&p_next_page=myq_upd.php&p_iid=248308&p_created=1266936714

Subject
---------------------------------------------------------------
Fugitive BJS documents

Discussion Thread
---------------------------------------------------------------
Response (Wanda Richardson) - 02/24/2010 03:16 PM
Hello Vernon Leighton,

Thank you for inquiring about "Bureau of Justice Statistics Reports" we
are processing these publications for the FDLP program as EL only.  Thank
you for bringing to our attention.  Thank you for using askGPO and for
your continued support of the Federal Depository Library Program.  If you
need additional assistance, please feel free to contact us again.

Wanda Richardson
Contract Acquisitions Specialist
Library Services and Content Management
U.S. Government Printing Office
North Capitol & H Sts. NW
Washington, DC 20401

Customer (Vernon Leighton) - 02/23/2010 09:51 AM
Hi GPO,

  I saw in the New York Review of Books a discussion of several Bureau of
Justice Statistics reports on sexual victimization in corrections
facilities. I cannot find any of them in CGP or in DD2's shipping list
database of items distributed to depositories. Please consider tracking
these down and including them in the depository program.

Vernon Leighton

Sexual Victimization in Juvenile Facilities Reported by Youth, 2008-09
by Allen J. Beck, Paige M. Harrison, and Paul Guerino
Bureau of Justice Statistics, 49 pp. (2010)
http://bjs.ojp.usdoj.gov/content/pub/pdf/svjfry09.pdf

Sexual Victimization in Local Jails Reported by Inmates, 2007
by Allen J. Beck and Paige M. Harrison
Bureau of Justice Statistics, 43 pp. (2008)
http://bjs.ojp.usdoj.gov/content/pub/pdf/svljri07.pdf

Question Reference #100223-000041
---------------------------------------------------------------
 Category Level 1: Federal Depository Libraries
 Category Level 2: Fugitive publications/LostDocs
     Date Created: 02/23/2010 09:51 AM
     Last Updated: 02/24/2010 03:16 PM
           Status: Solved
     Phone Number:
     DEPLIBNUMBER: 0298A

[---001:002401:27086---]

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Profile of Intimate Partner Violence Cases in Large Urban Counties

Mar 7

Posted by dcornwall in Fugitive Document | No Comments

To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Mon, 1 Mar 2010 11:04:36 -0500

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: John Stevenson
Depository Library Number: 0087
Phone:
E-mail:
Fugitive Document Information
Publication Title: Profile of Intimate Partner Violence Cases in Large Urban Counties
Format: online
Other (please describe):
SuDoc Number: J 29.13:IN 8/3 ?
Item Number: 0968-H-16 (online)
Sub/Series Title: Special report (United States. Bureau of Justice Statistics)
URL: http://bjs.ojp.usdoj.gov/content/pub/pdf/pipvcluc.pdf
Surrogate Information: No file was uploaded

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Sexual Victimization in State and Federal Prisons Reported by Inmates, 2007

Feb 27

Posted by dcornwall in Fugitive Document | No Comments

From: FDLP Webmaster [/src/compose.php?send_to=donotreply@fdlp.gov]
Sent: Thursday, February 25, 2010 8:39 PM
To: Sharon Partridge
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: Sharon Partridge
Depository Library Number: 0072A
Phone:
E-mail:
Fugitive Document Information
Publication Title: Sexual Victimization in State and Federal Prisons Reported by Inmates, 2007
Format: online
Other (please describe): Since I reported this in Jan. 2009, they have moved the report and this is the new URL
SuDoc Number: J 29.2:
Item Number: 0717-R-01
Sub/Series Title:
URL: http://bjs.ojp.usdoj.gov/index.cfm?ty=pbdetail&iid=1149
Surrogate Information: No file was uploaded

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Bridging the Language Divide: Promising Practices for Law Enforcement

Feb 26

Posted by dcornwall in Fugitive Document | No Comments

From: FDLP Webmaster [/src/compose.php?send_to=donotreply@fdlp.gov]
Sent: Friday, January 08, 2010 10:17 AM
To: Sharon Partridge
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: Sharon Partridge
Depository Library Number: 0072A
Phone:
E-mail:
Fugitive Document Information
Publication Title: Bridging the Language Divide: Promising Practices for Law Enforcement
Format: Nothing Selected
Other (please describe):
SuDoc Number: J
Item Number:
Sub/Series Title:
URL: http://www.cops.usdoj.gov/files/RIC/Publications/e030917192-Bridging-Language-Divide.pdf
Surrogate Information: No file was uploaded

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Deaths in Custody Statistical Tables

Feb 26

Posted by dcornwall in Fugitive Document | No Comments

From: FDLP Webmaster [/src/compose.php?send_to=donotreply@fdlp.gov]
Sent: Friday, January 08, 2010 10:21 AM
To: Sharon Partridge
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: Sharon Partridge
Depository Library Number: 0072A
Phone:
E-mail:
Fugitive Document Information
Publication Title: Deaths in Custody Statistical Tables
Format: online
Other (please describe):
SuDoc Number: J
Item Number:
Sub/Series Title:
URL: http://bjs.ojp.usdoj.gov/content/dcrp/dictabs.cfm
Surrogate Information: No file was uploaded

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Amber advocate

Feb 23

Posted by dcornwall in False Positive | No Comments

From: FDLP Webmaster [/src/compose.php?send_to=donotreply@fdlp.gov]
Sent: Saturday, February 20, 2010 10:15 AM
To: Klockenga, Gary
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: Gary Klockenga
Depository Library Number: 0066
Phone:
E-mail:
Fugitive Document Information
Publication Title: Amber advocate
Format: online
Other (please describe):
SuDoc Number:
Item Number:
Sub/Series Title:
URL: http://www.ncjrs.gov/missingkids/amberalert.html
Surrogate Information: No file was uploaded

Editor’s Note: An item matching this record was created in the Catalog of Government Publications on May 28, 2009.

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The role of law enforcement in public health emergencies : special considerations for an all-hazards approach

Feb 11

Posted by dcornwall in Fugitive Document | No Comments

To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Mon, 8 Feb 2010 13:19:06 -0500

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: John Stevenson
Depository Library Number: 0087
Phone:
E-mail:
Fugitive Document Information
Publication Title: The role of law enforcement in public health emergencies : special considerations for an all-hazards approach
Format: online
Other (please describe): This version dated \”September 2006\” has a later publication date than than printed edition distributed and cataloged in the FDLP.
SuDoc Number: J 26.2:H 34/2006 ?
Item Number: 0968-H-01
Sub/Series Title:
URL: http://www.ojp.usdoj.gov/BJA/pdf/role_law_enforce.pdf
Surrogate Information: No file was uploaded

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Domestic Violence

Feb 3

Posted by dcornwall in Fugitive Document | No Comments

From: FDLP Webmaster [/src/compose.php?send_to=donotreply@fdlp.gov]
Sent: Thursday, January 28, 2010 6:04 PM
To: Sharon Partridge
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
Contact Information
Name: Sharon Partridge
Depository Library Number: 0072A
Phone:
E-mail:
Fugitive Document Information
Publication Title: Domestic Violence
Format: online
Other (please describe): I wrote about this last April. I see that the numbers before and after this have been cataloged but, for some reason, this was missed. Thanks.
SuDoc Number: J 36.15/2:45 UPDATE 2/5/2010 – Sharon sent a followup e-mail correcting SuDoc to J 36.15/3:45
Item Number:
Sub/Series Title:
URL: http://www.cops.usdoj.gov/files/RIC/Publications/e12061550.pdf
Surrogate Information: No file was uploaded

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Parents in Prison and Their Minor Children

Feb 1

Posted by dcornwall in Explanation Needed, False Positive | No Comments

To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Mon, 1 Feb 2010 11:26:19 -0500

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.
   
Contact Information
Name: John Stevenson
Depository Library Number: 0087
Phone:  
E-mail:  
   
Fugitive Document Information
Publication Title: Parents in Prison and Their Minor Children: Bureau of Justice statistics, special report.
Format: online
Other (please describe): \”Revised 1/8/09\” this PDF apparently replaces the undistributed report described in CGP record SYS=000643308.
SuDoc Number: J 29.13:P 21/2009
Item Number:  
Sub/Series Title:  
URL: http://bjs.ojp.usdoj.gov/content/pub/pdf/pptmc.pdf
Surrogate Information: No file was uploaded

Editor’s Note: This entry is good fodder for a discussion of what exactly is a fugitive document. Normally we’d call this a false positive because 1) an item for the electronic record exists in the Catalog of Government Publications (CGP) and 2) Under most circumstances we don’t know whether a physical copy was produced and 3) An entry in the CGP is usually our only way of knowing whether GPO has heard of a given item.

In this instance, a corresponding record for the print item sans an item number makes it appear that GPO did acquire at least one print copy but for whatever reason did not distribute to regionals and selecting libraries. As this item was produced tangibly and appears to be solidly in the scope of the FDLP, this seems odd. Additionally, the published date is August 2008 and the date in the 008 field of the tangible record is late July 2008, so it seems unlikely the title had gone out of print at the time GPO acquired it.

We at FGI don’t insist that GPO distribute a tangible item when that item is solely available in an online format, but when a tangible item is available and fits the program, it should be distributed.  GPO’s policy on dissemination, SOD 301, states (emphasis mine), “When the product is available both online and in a tangible format, GPO will disseminate the online version to depository libraries. Tangible versions will be offered as well, budget permitting.” Hopefully this means that most of the time the budget will permit this. If an item wasn’t distributed for budget reasons, GPO should note this in the print record.

To reflect the ambiguity this report represents, we’re going to tag it as a “false positive” in honor of the preexisting print and online records and  “explanation needed” to reflect the fact that it’s not obvious why this report was not distributed in paper format.

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