From: FDLP Webmaster
To:
Sent: Fri, October 22, 2010 3:53:51 PM
Subject: LostDocs Submission Form

Thank you for your submission. Here is a copy of your submission for reporting fugitive documents.

Contact Information
Name: Vicki Tate
Depository Library Number: 0007B
Phone:

E-mail:

Fugitive Document Information
Publication Title: Conditions of Confinement: Findings from the Survey of Youth in Residential Placement. May 2010. (OCLC# 656415670)
Format: online, paper
Other (please describe): U.S. Dept. of Justice, Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention.
NCJ 227729
SuDoc Number: J 32.10:
Item Number: 0718-A-09
Sub/Series Title: Juvenile Justice Bulletin
URL: http://www.ncjrs.gov/pdffiles1/ojjdp/227729.pdf
Surrogate Information: No file was uploaded

Editor’s Note: A record matching this item was created in the Catalog of Government Publications on November 3, 2010, 11 days after this report to GPO.

Subject
—————————————————————
mortality in local jails REVISED

Discussion Thread
—————————————————————
Response (Wanda Richardson) – 12/02/2010 04:17 PM
Hello Ben,

Thank you for bringing this publication to our attention. We have begun
the process of putting this publication into the FDLP program. Thank you
for using ask GPO and for your continued support of the Federal
Depository Library Program. If you need additional assistance, please
feel free to contact us again.

Wanda Richardson
Contract Acquisitions Specialist
Library Services and Content Management
U.S. Government Printing Office
North Capitol & H Sts. NW
Washington, DC 20401

Customer (Ben Amata) – 11/24/2010 02:24 PM
see http://bjs.ojp.usdoj.gov/content/pub/pdf/mlj07.pdf

I sent an earlier lostdocs form for this doc. but it has been revised so
ignore the earlier one (see below). and use the url above for the
revised edition.

From: FDLP Webmaster [donotreply@fdlp.gov]
Sent: Thursday, July 15, 2010 2:39 PM
To: Amata, Ben

Thank you for your submission. Here is a copy of your submission for
reporting fugitive documents.

Contact Information
Name:
ben amata
Depository Library
Number:
0055A
Phone:

Fugitive Document Information
Publication Title:
Mortality in Local Jails, 2000-2007
Format:
online
Other (please
describe):

SuDoc Number:
J 29.13:
Item Number:
0968-H-16 (online)
Sub/Series Title:
( Special report (United States. Bureau of Justice Statistics))
URL:

http://bjs.ojp.usdoj.gov/content/pub/pdf/mlj07.pdf

Surrogate
Information:
No file was uploaded

Question Reference #101124-000077
—————————————————————
Category Level 1: Federal Depository Libraries
Category Level 2: Fugitive publications/LostDocs
Date Created: 11/24/2010 02:24 PM
Last Updated: 12/02/2010 04:17 PM
Status: Solved
First Name: ben
Last Name: amata
Agency/Company Name: calif state univ sacramento
Phone Number:
Depository Library #: 0055A

[---001:002279:15256---]

Subject
---------------------------------------------------------------
fugitive serial J 29.16:

Discussion Thread
---------------------------------------------------------------
Response (Wanda Richardson) - 08/26/2010 02:15 PM
Hello Ben,

Thanks for bringing to my attention.  I will pass this on for serial
processing.Thank you for using askGPO and for your continued support of
the Federal Depository Library Program.  If you need additional
assistance, please feel free to contact us again.  

Thanks

Wanda Richardson
Contract Acquisitions Specialist
Library Services and Content Management
U.S. Government Printing Office
North Capitol & H Sts. NW
Washington, DC 20401

Customer (Ben Amata) - 08/09/2010 06:59 PM
see http://bjs.ojp.usdoj.gov/index.cfm?ty=pbse&sid=3

serial record url not current.

     Title                Census of state and federal correctional
facilities [microform] /

     Publisher Info.      Washington, D.C. : The Bureau, 1992-

     Internet Access      Current issue:
http://purl.access.gpo.gov/GPO/LPS11456 requires Adobe Acrobat
reader software which is available for download

     SuDoc Number         J 29.16:

     Item Number          0968-H-23 (MF)

     Item Number          0968-H-23 (online)

     Description          v. : forms ; 28 cm.

     Current Frequency    Quinquennial

     Publication Dates    1990-

     General Note         Address: Bureau of Justice Statistics
Clearinghouse, P.O. Box 179, Dept. BJS, Annapolis Junction, MD
20701-0179.

     Additional Form      Current issue also available via Internet from
the BJS web site (PDF version). Address as of 4/25/01:
http://www.ojp.usdoj.gov/bjs/pub/pdf/csfcf95.pdf; current access is
available via PURL.

     Subject - LC         Correctional institutions -- United States --
Statistics -- Periodicals.

     Subject - LC         Prisoners -- United States -- Statistics --
Periodicals.

     Subject - LC         Prisons -- United States -- Statistics --
Periodicals.

     Added Entry          United States. Bureau of Justice Statistics.

     Linking Field        Original (DLC) 94640661 (OCoLC)26459871

     Continues            Census of state adult correctional facilities

     Locate in a Library  (MF, online)
http://catalog.gpo.gov/fdlpdir/locate.jsp?ItemNumber=0968-H-23&SYS=000436399

     OCLC Number          (OCoLC)32177492

     OCLC Number          ocm32177492

     System Number        000436399

Question Reference #100809-000140
---------------------------------------------------------------
 Category Level 1: Federal Depository Libraries
 Category Level 2: Fugitive publications/LostDocs
     Date Created: 08/09/2010 06:59 PM
     Last Updated: 08/26/2010 02:18 PM
           Status: Solved
     Phone Number:
     DEPLIBNUMBER: 0055A

[---001:002641:44843---]

To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Mon, 29 Mar 2010 11:31:50 -0400

To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Mon, 29 Mar 2010 11:25:06 -0400

From: FDLP Webmaster [/src/compose.php?send_to=donotreply@fdlp.gov]
Sent: Thursday, February 25, 2010 8:39 PM
To: Sharon Partridge
Subject: LostDocs Submission Form

To:
Subject: LostDocs Submission Form
From: donotreply@fdlp.gov
Date: Mon, 1 Feb 2010 11:26:19 -0500

Editor’s Note: This entry is good fodder for a discussion of what exactly is a fugitive document. Normally we’d call this a false positive because 1) an item for the electronic record exists in the Catalog of Government Publications (CGP) and 2) Under most circumstances we don’t know whether a physical copy was produced and 3) An entry in the CGP is usually our only way of knowing whether GPO has heard of a given item.

In this instance, a corresponding record for the print item sans an item number makes it appear that GPO did acquire at least one print copy but for whatever reason did not distribute to regionals and selecting libraries. As this item was produced tangibly and appears to be solidly in the scope of the FDLP, this seems odd. Additionally, the published date is August 2008 and the date in the 008 field of the tangible record is late July 2008, so it seems unlikely the title had gone out of print at the time GPO acquired it.

We at FGI don’t insist that GPO distribute a tangible item when that item is solely available in an online format, but when a tangible item is available and fits the program, it should be distributed.  GPO’s policy on dissemination, SOD 301, states (emphasis mine), “When the product is available both online and in a tangible format, GPO will disseminate the online version to depository libraries. Tangible versions will be offered as well, budget permitting.” Hopefully this means that most of the time the budget will permit this. If an item wasn’t distributed for budget reasons, GPO should note this in the print record.

To reflect the ambiguity this report represents, we’re going to tag it as a “false positive” in honor of the preexisting print and online records and  “explanation needed” to reflect the fact that it’s not obvious why this report was not distributed in paper format.